Request for Proposal/Notice Inviting Bids

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at Two Rivers Park

 FISCAL YEAR 2016-2017


Sealed bids will be received at the Office of the City Clerk, Fillmore City Hall, 250 Central Avenue, Fillmore, California, 93015, up to the hour of 2:00 p.m., Thursday, May 18th, 2017, at which time they will be publicly opened and read aloud in the City Council Chambers, City Hall, Fillmore, California, for performing the following work:

All in accordance with the plans, specifications, and other contract documents on file in the Public Works Department of the City of Fillmore California.

The words “DOG PARK FENCE INSTALLATION PROJECT, SPEC. NO. 17-02” shall appear on the envelope of each sealed bid, and each sealed envelope shall be addressed to the City Clerk, City Hall, 250 Central Avenue, Fillmore, California 93015.

NON-MANDATORY INFORMATIONAL PRE-BID MEETING.  There will be a Non- Mandatory Informational Pre-Bid meeting Tuesday, May 9th, 2017, at 10:00 a.m., in the Public Works Department, 250 Central Avenue, Fillmore, CA  93015.

DESCRIPTION OF WORK:   The work to be done consists of furnishing all materials, equipment, tools, labor, and incidentals as required to install chain link fence and gates for enclosing an area for use as a dog park.  The work will take place at in the southeast corner of Two Rivers Park.  This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.



COMPLETION OF WORK:   All work to be done under this contract shall be completed within TEN (10) consecutive working days, exclusive of maintenance periods, beginning on the date stipulated in the written "Notice to Proceed" to be issued by the Engineer.

LIQUIDATED DAMAGES:  Liquidated damages of $250/day will apply to this project.  See Special Provisions for detailed information on liquidated damages.

OBTAINING CONTRACT DOCUMENTS: Plans, Specifications, and contract documents may be obtained on the City’s website at: Paper copies are also available in Public Works Department, 250 Central Avenue, Fillmore, California 93015, (805) 524-3701, upon advance request.

STATE LABOR STANDARDS & WAGE REQUIREMENTS:  In entering into a public works contract, or a subcontract, to supply goods, services, or materials pursuant to a public works contract, the Contractor and all subcontractors agree to follow the State Labor standards. State Labor standards provisions, including prevailing wage requirements, will be enforced such that the general rate of per diem wages (prevailing wage) shall be paid for each craft, classification, or type of worker needed to execute the contract to all workers employed in the execution of the contract. All contractors and subcontractors must furnish electronic certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement) as further described in Article IX of the Agreement. The State General Prevailing Wage Determination is as established by the California Department of Industrial Relations (available at The prevailing rate of per diem wages are on file at the City of Fillmore, Department of Public Works, 250 Central Avenue, Fillmore, California 93015, and are available to any interested party on request.

AWARD OF CONTRACT: The following are conditions to the award of the contract:

i.   for any bid submitted on or after March 1, 2015, each contractor and subcontractor listed on the bid must be registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5, subject to the limited exceptions set forth in Labor Code Section 1771.1(a) (regarding the submission of a bid as authorized by Business & Professions Code  Section 7029.1 or Public Contract Code Section 10164 or 20103.5, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded); and

ii.        for any contract awarded on or after April 1, 2015, no contractor or subcontractor may be awarded this contract unless the contractor and each subcontractor listed on the bid is registered with the Department of Industrial Relations pursuant to Section 1725.5.

APPRENTICESHIP PROGRAM: Attention is directed to Sections 1777.5, 1777.6, and 1777.7 of the California Labor Code and Title 8 of the California Code of Regulations, Section 200, et seq., to ensure compliance and complete understanding of the law regarding apprentices.

CONFLICT OF INTEREST: In the procurement of supplies, equipment, construction, and services by sub-recipients, the conflict of interest provisions in 24 CFR 85.36, OMB Circular A-110, and 24 CFR 570.611 shall apply.  No employee, officer, or agent of the sub-recipient shall participate in the selection, award, or administration of a contract supported by federal funds if a conflict of interest, real or apparent, would be involved.  

ASSIGNMENT:  In entering into a public works contract, or a subcontract, to supply goods, services, or materials pursuant to a public works contract, the Contractor, or subcontractor, offers and agrees to assign to the awarding body all rights, title and interest in, and to, all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract.  This assignment shall be made and become effective at the time the awarding body tenders final payment to the Contractor, without further acknowledgment by the parties.

BID GUARANTY:  Bids must be accompanied by cash, or by cashier's or certified check made payable to the City of Fillmore, or by a bid bond executed by an admitted surety insurer on the bond form provided herein, in the amount of ten percent (10%) of the amount of bid price, made payable to the City of Fillmore as a guarantee that the bidder, whose bid is accepted, will promptly execute the contract, secure payment of workers’ compensation insurance, and furnish a satisfactory faithful performance bond in the amount of one hundred percent (100%) of the total bid price and a payment bond (labor and material bond) in the amount of one hundred percent (100%) of the total bid price which complies with all of the requirements of Civil Code Section 9554.

RETENTION:  The City will deduct a five percent (5%) retention from all progress payments as specified in Section 9-3.2 of the Standard Specifications for Public Works Construction.  The City in accordance with Public Contract Code Sect. 22300 shall permit the substitution of securities for any moneys withheld by a public agency to ensure performance under a contract. The City hereby incorporates herein all of the provisions set forth in Public Contract Code Sect. 22300.

CONTRACTOR'S LICENSE:  At the time of “Award of the Contract”, the Prime Contractor must have a valid California State Contractor's License with a classification of “A” or "C13” in accordance with provisions of Chapter 9, Division 111, Sections 7000 through 7145 of the Business and Professions Code of the State of California and the Prime Contractor shall warrant that it and all subcontractors are properly licensed, which includes each entity having a local business license.

AFFIRMATIVE ACTION:  The City hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of sex, race, color, or national origin in consideration for an award.

UTILIZATION OF LOCAL BUSINESS AND LABOR:   The Contractor is encouraged to make a good faith effort to subcontract with businesses located in the city and to employ City residents to perform the necessary work relating to this Capital Improvement Project.  The goal of the City Council is to stimulate business within the City and to provide employment and training for local residents.

CITY'S RIGHTS RESERVED:   The City reserves the right to reject any and all bids or to waive any irregularities or informalities in any bids or in the bidding, should it deem this necessary for the public good, and also the bid of the bidder who has been delinquent or unfaithful in any former contract with the City of Fillmore.  No bidder may withdraw his or her bid for a period of sixty (60) days after the date from the opening thereof.

BID QUESTIONS:  All bid questions shall be submitted by email to Joe Bellomo, Deputy City Engineer at for the benefit of all proposed bidders.  The questions shall be submitted no later than 72 hours in advance of bid date for a response. 

BID  RESULTS:    Bid  results  shall  also  be  available  on  the  City  of  Fillmore’s  website ( within 24 hours after bid opening.

Click 17-02 Dog Park at Two Rivers Park Spec 050317 to download Spec 17-02.

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