Study Background

On November 24, 2009, staff received authorization from the City Council to solicit proposals for consulting services to conduct a City-wide Classification & Compensation Study. The deadline was January 8, 2010, for Request for Proposals (RFP) submittals and the City received a total of eleven (11) proposals.  A five-member committee, consisting of the City Manager; a Department Director; a Mid-Management representative, a Union Representative; and an outside Human Resources representative was formed.   On February 10, 2010, the committee met to evaluate and rank the proposals.  The top three were selected based upon the RFP criteria.

On February 25, 2010, interviews were held. Based upon scope, quality of proposal, experience/service capability, communication skills and established timeline, the firm of Bryce Consulting, Inc. was the unanimous choice of the committee (see Attachment “A” the RFP and Attachment “B” the Project Fee Proposal).  This was a sealed-bid process and the bids were opened after the top three firms had been interviewed and ranked.  The bids of the top two proposers ranged from $34,000 to $42,975, including expenses.  Bryce Consulting, Inc. had the lower bid of $31,000, plus $3,000 for expenses.  The budgeted amount was $22,000 and it is proposed to increase this amount by $12,000 to $34,000 through action on the attached Resolution.   

The City Manager conducted a reference check for Bryce Consulting with two former and one current client.  All the references praised the firms’ ability to communicate with employees, staff, union representation and elected officials. 

On March 9, 2010 the Fillmore City Council authorized the City Manager  or her designee to enter into a Consulting Services contract with Bryce Consulting, Inc., for a City-wide Classification & Compensation Study and to make any necessary changes to achieve the direction of the City Council.

Study Documents